Mr. Wright is checking meeting preparations with his secretary. Listen to the conversation twice and fill in the blanks with what you hear. M: Is the room ready for the meeting, Ms. Smith? W: Yes, Mr. Wright. I've put the Minutes Book, some spare 1. ______ and some paper and pencils on the table. M: Have the members been notified? W: Yes, sir. I have given the 2. ______ informal notice of the meeting either by telephone or by memo. M: Great! Also, a 3. ______ should be made for each meeting. All papers on the matters to be discussed are put into this folder. There should also be copies of 4. ______, a list of group members, drafts of resolutions, if any, and the minutes of the last meeting. W: Yes, sir. All this is done. Here is a copy of the agenda that's been prepared. M: Great. Have you prepared the minutes from the last meeting? W: Yes, sir. I have provided all the necessary materials. I have also prepared a 5. ______. M: Excellent. After the meeting has been adjourned, please inform the 6. ______ of any action taken. Write up the official notice in duplicate. W: OK, I'll do that.