You will hear a recorded passage. After listening to it complete the answer to it with a word or a short phrase. 1). What is an ordinary but necessary job for secretaries in office work? ____________ is an ordinary but necessary job for secretaries in office work. 2). According to the passage, what should a qualified office clerk do in daily work? According to the passage, a qualified secretary is expected to tidy up the whole ______and arrange everything in perfect order. 3). In order to find the files needed, what kind of state should all the office tools and equipments be? In order to find the files needed, all the office tools and equipments should be in a ____________ state. 4). What’s the most important rule when keeping files? When keeping files, the most important rule is “_____________________”. 5). Why should the clerk regularly check the filing cabinet? Because the clerk should regularly check the filing cabinet to ensure that all the file boxes are ___________.